Payment & Administration

• Collect payment cases and proceed payment of Korean branch when it is needed and report it to HK Region team
• Handle expenses and billing cycles for utility accounts, manage office petty cash, submit payments for approval and accountants
• Consolidate repair fee according to charge category and report it to HQ
• Proceed the monthly employee purchase via system after confirmation from Country manager & HR Manager
• Manage welfare points, including adjusting amounts for joiners and leavers
• Check and proceed store parcel fee bank deposit
• Prepare sales report for 5 boutiques

 
Shipment (Import & Export)

• Manage the inbound label list and support the import process, including customs clearance information for FedEx and DHL shipments
• Manage CITES applications and records for relevant products, such as crocodile skin items, furniture etc.
• Export the products if there is requests from HK Region team

 
General Affairs (Office support and IT)

• Reserve meeting space and dining areas when it is needed
• Purchase and manage of office stationery items
• Create, update, and delete accounts for joiners and leavers; manage the Employee Directory and Job Allocation Chart
• Report the Boutique and Office closing day schedules to HK Region team
• Support staff family events such as sending gift and flower when it is needed
• Manage all office facilities and ensure the workplace is safe and clean
• Book hotels and flights and manage related itineraries
• Make sure the Office IT environment (ex, IT equipment, printers etc.) are well maintained

 
Store package and supply purchase

• Support Store supply purchase and local production
• Manage store uniform items, including uniforms, shoes, scarves, uniform bags, and ties
• Produce name cards and name tags for boutique staff

 
Qualifications:

• Bachelor’s Degree in business administration, business, or related disciplines
• Minimum 1- 2 years’ of related working experience in administration, general affairs or related area. Has a career goal for working in luxury brand retail industry.
• Excellent knowledge of MS Office software
• Detail-minded, well organized, self-motivated and independent
• Excellent time management skills, able to multitask and work under pressure
• Highly proficient in spoken and written English

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