포지션: HR Assistant manager
Report to: Country manager
People managing: 1 member

Main Role Description
The HR & Admin Assistant Manager is responsible for the full spectrum of Human Resources functions, including recruitment, payroll, compensation and benefits, manpower planning, performance management, talent management, employee engagement and relations, office and retail administration, and improving HR processes and company policies.

Main Assignment 1: Recruitment

• Liaise with recruitment agencies to fulfill recruitment needs.
• Handle recruitment assignments, including shortlisting candidates and arranging and conducting interviews.
• For referrals and direct hires, conduct background checks and communicate job offers.
• Negotiate rates with new recruitment agencies and follow up on payment invoices.
• Prepare onboarding and offboarding documents, including employment contracts and signing procedures, employee personnel and bank information for staff registration, employment certificates, and updates to the external payroll vendor for tax form preparation.

Main Assignment 2: HR Operations

• Act as the point of contact for processes and applications across HR disciplines.
• Oversee payroll and liaise between retail operations, staff, and the external payroll vendor regarding payroll-related information and documents.
• Administer and review monthly incentives and payroll before submitting them for approval, and work with the external payroll vendor on annual tax filing.
• Prepare employee-related documents, such as employment certificates, proof of address for banks, and supporting documents for visa applications.
• Assist in reviewing, formulating, and implementing HR and Admin policies.
• Review and develop employee benefit programs.
• Follow up on probation reviews.
• Maintain procedures for expense reimbursement.
• Work closely with the Country Manager and Boutique Managers to ensure up-to-date HR practices and compliance with local labor laws and regulations.
• Maintain accurate and up-to-date employee information in the HRIS.

Main Assignment 3: Reporting & Planning

• Generate HR data and reports as required by the country and Asia regional offices.
• Maintain and update local employee leave records and ensure accurate leave balance management.
• Plan year-end employee performance reviews, arrange time slots for office employees, and communicate timelines to the respective retail boutiques.
• Ensure monthly payroll approval and processing are completed on time.
• Consolidate salary budget planning for the Korea branch.
• Conduct salary and benefits benchmarking to help management review market competitiveness and alignment.

- University Degree
- Relevant experience min. 7 years in luxury retail
- Fluent English
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