THE PURPOSE
Executive Assistant to provide high-level administrative support to the President. This role involves 
collaborating closely with regional and central executive leadership teams while simultaneously managing 
day-to-day office operations. The position requires exceptional time management, strong interpersonal 
skills, a proactive approach, and the ability to maintain composure in a fast-paced luxury environment.  

KEY RESPONSIBILITIES
• Calendar & Travel Logistics: Manage complex executive calendars, coordinate internal and 
external meetings, appointments, and handle end-to-end travel logistics and itineraries. 
• Communication & Correspondence: Act as the primary, discreet point of contact between the 
executive and internal/external stakeholders, managing calls, correspondence, and confidential 
communications. 
• Meeting & Event Coordination: Prepare agendas and meeting materials, record comprehensive 
minutes to document key decisions, track action items, and organize special events such as town 
halls, VIP visits, and company retreats 
• Expense & Records Management: Process executive expense reports, handle invoicing, and 
maintain confidential filing systems, records, and business documentation. 
• Special Projects Support: Assist with special projects by coordinating resources, tracking 
progress, and serving as a key liaison between leadership and partners. 
• Facilities Upkeep: Proactively identify and resolve office maintenance issues by coordinating 
timely repairs with contracted vendors. 

PROFILE
• Experience: Minimum 3 years of experience supporting senior executives, combined with hands-
on experience in facilities coordination or equivalent professional experience  
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital 
collaboration tools (Teams, Zoom, shared calendars). 
• Exceptional organizational, multi-tasking, and prioritization abilities with rigorous attention to detail. 
• Strong verbal and written communication skills with a polished, professional demeanour. 
• Basic technical aptitude to troubleshoot minor office equipment issues  
• High degree of integrity and discretion when handling confidential information. 
• Language: Fluent in English and local language (written and spoken).