Role Purpose / Objective
The GA Specialist is responsible for managing and overseeing General Affairs operations to ensure safe, efficient, and well-maintained workplace environments across offices, service centers, warehouses, and retail locations. This role supports business continuity through facility management, security administration, vendor coordination, procurement, budget control, and asset management while maintaining strong relationships with internal stakeholders and external partners.
 
Accountabilities
Facility & Workplace Management

• Manage office, service center, and warehouse facilities to ensure smooth daily operations
• Coordinate office renovation, relocation, and workplace improvement projects
• Maintain workplace design and interior standards aligned with corporate guidelines
• Manage lease agreements and relationships with landlords and property management companies
• Oversee facility maintenance and parking-related administration

Security Management

• Administer office and facility security systems and processes
• Manage employee access rights, access cards, and security authorizations
• Conduct regular security audits across offices, service centers, warehouses, and retail locations
• Ensure compliance with corporate security policies and procedures

Procurement & Vendor Management

• Manage procurement of office supplies, furniture, business cards, and other operational requirements
• Coordinate MRO (Maintenance, Repair & Operations) services for offices, warehouses, service centers, and stores
• Build and maintain effective relationships with external vendors and service providers
• Monitor supplier performance and cost efficiency

Budget & Cost Control

• Manage and monitor General Affairs operational expenses
• Track monthly facility-related expenditures and service costs
• Support annual budget planning and participate in budget review meetings
• Identify and implement cost-saving opportunities while maintaining service quality

Fixed Asset Management

• Maintain accurate records of company fixed assets
• Conduct periodic asset inspections across offices, warehouses, service centers, and retail locations
• Support asset tracking, inventory control, and reporting activities

Administrative Support

• Manage payment processes for office and service-related expenses
• Ensure timely processing of invoices and vendor payments
• Maintain documentation and records related to General Affairs operations

Qualifications / Requirements

• Minimum 5 years of experience in General Affairs, Facility Management, or Corporate Administration
• Retail industry experience is preferred
• Bachelor’s degree or equivalent professional experience
• Fluent English communication skills, both written and verbal
• Proficient in Microsoft Office applications (Excel, PowerPoint, Word)
• Strong project coordination and vendor management skills
• Excellent organizational skills with strong attention to detail
• Positive, proactive, and service-oriented mindset
• Ability to work effectively with diverse internal and external stakeholders